Japanese language school faqs

FAQs

Pre-Enrollment Questions
Setting Up Your Computer Help
Managing Your Account Questions and Answers
Reserving and Cancelling Lessons
Troubleshooting Tips

95% of our users have no problems with using the classroom software.
Please do the 1 minute Adobe setup and Audio Wizard test to ensure a trouble-free service.



Pre-Enrollment Questions
How do I enroll?
How does the curriculum work?
Which level is best for me?
Can I choose my teacher?
Do the JOI teachers speak any language other than Japanese?
Can I take both FlexLessons and private lessons?
I can't get the Japanese language textbooks in my part of the world.
Which payment methods do you support?
Are there any costs besides lesson packages?

Setting Up Your Computer Help
What are the computer requirements?
My computer cannot display Japanese; I get unreadable, warped text instead.
I'm not good with computers at all! Will I be able to use JOI's service?
Can I use a dial-up Internet connection?
Do I need a web cam?
Where can I buy a headset?

Managing Your Account
I forgot my username or password.
I've used all my lesson tickets (or my tickets have expired). How do I re-enroll?
Can I get a time extension for my lesson tickets?

Reserving and Cancelling Lessons
How do I reserve a class?
What is the deadline for reserving a class?
How do I cancel a reservation?
I couldn't connect to the Internet for a class. Can I get my lesson ticket refunded
I want to reserve a class for tomorrow, but they all say "reservation deadline has passed". How can I reserve tomorrow's class?
I want to reserve a class 10 days from now, but I cannot select the date on the calendar. Why?
I need to cancel a reservation, but the screen says "cancellation deadline has passed". How can I cancel my class?
I want to take a class at noon, but there aren't any offered.

Troubleshooting Tips
I can't log in. What's wrong?
I can't log in to the classroom.
My voice breaks up (cuts in and out) in the classroom.
Other users' voices break up (cut in and out) in the classroom.
I hear echoes when I talk in the classroom.
Other classroom users hear echoes when I talk.
I hear echoes or clicking sounds when someone else in the classroom talks.
I can't hear anything in the classroom.
I can't speak in the classroom when I press microphone .









Pre-Enrollment

  How do I enroll?

After we receive your completed enrollment form and after you have purchased a lesson package, we'll send you a confirmation email message. This email, which is your official enrollment notification, usually takes no more than 24 hours from the time your payment clears.


  How does the curriculum work?
JOI offers three kinds of lessons:

1) FlexLessons, which are small-group classes instructed by a JOI teacher
2) PrivateSilver lessons, which are one-to-one lessons with a JOI teacher
3) PrivateGold lessons, which are one-to-one lessons with a JOI teacher, with additional features and services

We recommend FlexLessons for all students. The FlexLessons curriculum is modular, which means:
the order of lessons does not necessarily follow the order of sections in the textbook; and
as much as possible, later lessons do not depend on earlier lessons

This modular approach means you can take lessons at your own pace, on your own schedule. Even if you choose not to take a class every day, you can be confident of keeping up when you rejoin the class.

FlexLessons are available at all learning levels, from Introductory to Advanced, and include JLPT classes and discussion classes. Learn more about FlexLessons.


  Which level is best for me?

The best way is to try our 3-lesson trial package, and check out the different course levels.

Once you feel confident at your current level, step up to the next level. Our philosophy is to create a learning space where you can learn at your own pace.


  Can I choose my teacher?

With our FlexLessons, you're always free to choose the teacher, level, and times for your online Japanese lessons (subject to scheduling availability; please see lesson schedule for class availability).

With private lessons, you choose one teacher, who prepares a customized, individualized curriculum for your online lessons. That teacher will instruct all of your private lessons.

If you need more flexibility in scheduling private lessons, you can take advantage of our Team-Up Private Lessons. Two or more teachers will prepare coordinated, customized lesson plans to meet your Japanese learning needs.


  Do the JOI teachers speak any language other than Japanese?

Online Japanese classes at JOI are conducted fully in Japanese, and our teachers are experienced in teaching all levels. At the Introductory level, teachers use some English for explanations.


  Can I take both FlexLessons and private lessons?

Yes. FlexLessons and private lessons are purchased separately, but if you purchase both packages, you're free to take lessons of both types.


  I can't get the Japanese language textbooks in my part of the world.

For your first lessons, don't worry about textbooks. Try a lesson package of a few lessons to gauge which level suits you best. Then, when you've decided on your level, please contact us. We'll order the textbook on your behalf and mail it to you. Payment for this service must be made by direct bank transfer or through PayPal.


  Which payment methods do you support?

JOI accepts PayPal payments and direct bank transfers.
We recommend PayPal, where you can use 3 methods
■ Credit card payments (no Paypal account necessary)
■ A direct transfer from your bank account (a verified PayPal account is required)
■ An e-check ( a verified PayPal account is required and e-checks take up to 5 business days to clear)

In the case of direct bank transfers outside of PayPal, transaction fees and charges are incurred by the applicant. If the net amount received differs from the lesson package cost, we will adjust the number of tickets accordingly.


  Are there any costs besides lesson packages?

No, there are no extra costs other than your lesson package. For some classes, you may wish to purchase a textbook.

The JOI Student Advantages 24-hour chat rooms, Japanese language quizzes, weekly lesson blog, message board, and more are all included in your lesson package price.


Setting Up Your Computer


  What are the computer requirements?
Requirements are listed below.

Requirements

Minimum

Recommended

Operating System

Windows, Macintosh, or Linux

Windows, Macintosh, Linux

Screen Resolution

800 X 600

1024 X 768 or larger

Internet Connection

Broadband Connection
(0.1 Mb/s download, 0.1 Mb/s upload)

Broadband Connection
(0.3 Mb/s download, 0.15 Mb/s upload)
Check your Internet speed (see note)

Browser

Internet Explorer,
Firefox, or Google Chrome

Flash Player Plug-in

Version 10 or later

Version 10.1.53.64 or later

Headset

Required

Required

Webcam

Optional

Optional


  My computer cannot display Japanese; I get unreadable, warped text instead.

You need to adjust your computer to display Japanese text. The methods differ depending on your operating system. 

For tips on displaying and typing Japanese text in Windows, please see this page

For tips on displaying and typing Japanese text in Mac,  please see this page

For tips on writing and typing Japanese text, please see this page


  I'm not good with computers at all. Will I be able to use JOI's service?

The classroom system is really simple we're confident you'll find it easy to understand. JOI's unique system lets you reserve online Japanese classes in your local time zone, so you don't have to keep track of Japan time. When class time approaches, simply log in, click your classroom link, and you're learning Japanese live, online!

We want your JOI experience to be a success, so please test the classroom software on your computer before buying lessons.


  Can I use a dial-up Internet connection?

No, dial-up connections are too usually too slow for our classroom, but almost any broadband connection (cable or DSL) will work. Satellite connections are not recommended, because of their high latencies.

Please do the quick connection test here
( http://japonin.adobeconnect.com/common/help/en/support/meeting_test.htm )


  Do I need a web cam?

No, while all teachers use a web cam (which means you can see your teacher during class), web cams are optional for students.


  Where can I buy a headset?

Any computer or electronics store sells headsets, generally for US $10 to $30 (prices vary).

A quality headset is essential. Low-quality headsets bleed sound from the earphones into the microphone, causing echoes when you talk. (Often, you cannot hear your own echoes, but the rest of the class can.)

The best headset is one with noise-reducing or noise-cancelling circuitry (search Google). These headsets cost a little more (US $20 to $40), but they produce clear sound without echoes or background noise.

A headset has two cords that plug into your computer: one cord plugs into your microphone jack, the other cord plugs into your headphones jack.

An ordinary microphone and audio headphones will also work, but you'll get better sound and a more comfortable experience with a headset.

 

Managing Your Account

  I forgot my username or password.

Please contact support@japonin.com for a new password and username reminder.


  I've used all my lesson tickets (or my tickets have expired). How do I re-enroll?

If using a credit card or a PayPal transfer, simply complete a purchase from the Buy Lessons page. We'll credit your account with the new lessons within 24 hours. (For direct bank transfer procedures, please contact us.)


  Can I get a time extension for my lesson tickets?

If you purchase a new package of tickets BEFORE your current package expires, the new ticket packages expiration date applies to all tickets.

Example 1.
You have 13 tickets remaining in your account. This ticket block expires on October 10th 2011 .

On October 9th 2011, (BEFORE THE PACKAGE EXPIRES) you buy 5 tickets ( 5 FlexLessons = 1 month validity. Expiration = November 9th 2011)

13 tickets + 5 tickets = 18 tickets . All 18 tickets expire on November 9th 2011.

Example 2.
You have 13 tickets remaining in your account. This ticket block expires on October 10th 2011 .

On October 11th 2011, (AFTER THE PACKAGE EXPIRES) you buy 5 tickets ( 5 FlexLessons = 1 month validity. Expiration = November 9th 2011)

13 tickets will have expired on October 10th 2011 as usual.
New package of 5 tickets will expire on November 9th 2011.

 

Reserving and Canceling Lessons

  How do I reserve a class?

Login to your account after you have purchased lesson tickets, visit your Current Reservations page, and click the "Make a Reservation" link.



  What is the deadline for reserving a class?

The reservation deadline is 17 hours before class. (This JOI feature is the best service among all online
                                                                         Japanese schools !)



  How do I cancel a reservation?

To cancel a reservation, visit your Current Reservations page, and click the "Cancel" button next to the reservation you wish to cancel. When you cancel a reservation, the lesson ticket is added back to your account balance.

The cancellation deadline is 17 hours before class.


  I couldn't connect to the Internet for a class. Can I get my lesson ticket refunded?

Unfortunately, no. Although we understand the frustration of this situation, we cannot re-award a lesson ticket after the cancellation deadline, even if you couldn't take the lesson for reasons beyond your control.



  I want to reserve a class for tomorrow, but they all say "reservation deadline has passed".
      How can I reserve tomorrow's class?

The reservation deadline is 17 hours before class.



  I want to reserve a class 10 days from now, but I cannot select the date on the calendar. Why?

Classes are available for reservation 7 days in advance.
Private Gold lessons can be reserved 30 days in advance.



  I need to cancel a reservation, but the screen says "cancellation deadline has passed".
      How can I cancel my class?

Unfortunately, the class cannot be cancelled after the cancellation deadline.
The cancellation deadline is 17 hours before class.



  I want to take a class at noon, but there aren't any offered.

Please try to find another class within our schedule. The lesson schedule lists all available FlexLessons and private lessons in Japan time or your local time. The reservation system lists available classes and your reserved classes in your local time.




Troubleshooting

  I can't log in. What's wrong?

When logging in to the Reservations System, make sure you are entering your username and password correctly


  I can't log in to the classroom.

Have you completed the Adobe set up test ?
http://japonin.adobeconnect.com/common/help/en/support/meeting_test.htm

This setup must be completed before entering the classroom.

Have you updated flash recently ?
The classroom software works best with the
latest updates from Flash.


  My voice breaks up (cuts in and out) in the classroom.

1) Make sure any other windows or applications that use the Internet are closed.

2) Switch off your web cam.


  Other users' voices break up (cut in and out) in the classroom.

1) Make sure any other windows or applications that use the Internet are closed.

2) Please clear your browser cache.(See how here)


  I hear echoes when I talk in the classroom.

Do you hear echoes when you alone are talking?

YES:Mute your microphone (Windows only)

NOTE: Muting a microphone does not mean turning off the microphone; muting keeps the microphone's sound from being echoed in your speakers.

1) Open the Master Volume window, Open the Master Volume window (Windows only).

2) Look for the Microphone column. If this column is not present, click the Options menu and choose Properties. In the list at the bottom of the popup window, put a check next to Microphone. Click OK.

3) Near the bottom of the Microphone column, there should be a checkbox labeled “Mute”. Make sure it is checked

 



  Other classroom users hear echoes when I talk.

The problem is probably with your microphone. Try these steps to eliminate the echoes or noise:

If your headset uses batteries, make sure they aren’t dead.

Turn off sound mixers

If another user hears a loud echo when you talk, you may have a "stereo mixer," or other sound device, turned on. These devices interfere with your voice.

To turn off stereo mixers or other sound devices, please follow these steps:

Open the Recording Control window (Windows only)

Open the “Sound and Audio Devices” control panel.

Click the Audio tab.

In the “Sound recording” section, click the Volume button. This opens the Recording Control window.

From the Options menu, click Properties. The Properties window shown below will pop up


Make sure Recording is checked (not Playback).

In the list at the bottom, make sure all items are checked. The items in this list vary from computer to computer?just make sure all items are checked.

Click OK. This closes the Properties window.

Now back on the Recording Control window, it should appear as shown below.


Make sure (1) "Mute all" is not checked, and (2) "Select" is checked only under the Microphone column. Step 2 in the picture is critical: Remove checks from everything except the Microphone. (Note: Depending on your computer, "Mute all" may not appear; if so, ignore step 1.)


Close the Recording Control window.

If someone else hears a loud echo when you talk, please check this step carefully.

Turn off extra microphones

Multiple microphones picking up your voice cause serious sound problems, including echoes, clicks, and humming noises. If another user tells you he/she is hearing these kinds of noises when you talk, please check your microphone setup.

1.Many webcams have a built-in microphone. When the webcam is installed, the installation software often sets the webcam’s microphone as the system default microphone. Then, when you plug in your headset, you have another microphone?bad news!

2.Some notebook computers have a built-in, or internal, microphone. If you plug in a headset microphone, many?but not all?computers disable the computer’s internal mic automatically. If the internal microphone is not disabled automatically, it counts as an active microphone, and it interferes with your headset mic.

3.In most cases, your headset mic will give the best sound quality, so try to disable all other microphones, as follows (Windows only):

1.Open the Sound and Audio Devices Properties control panel.

2.Click the Audio tab.

3.In the “Sound recording” section, find the “Default device” list. Choose the item that corresponds to your computer’s sound card. It will usually be named something like Realtek, SoundMax, SigmaTel, and so on. The key is to choose the item that is not your webcam.

4.Click the Voice tab.

5.In the “Voice recording” section, repeat the “Default device” selection you made above.

6.Click OK to close the control panel.

This is especially important if other users are hearing popping or clicking noise when you talk.



Adjust the microphone volume settings

1.Lower the microphone volume percent in the classroom to less than 50%.

At this point, your voice will probably be too quiet. To increase volume, Open the Advanced Controls for Microphone window (Windows only)

Open the Recording Control window, Open the Recording Control window (Windows only)

Open the “Sound and Audio Devices” control panel.

Click the Audio tab.

In the “Sound recording” section, click the Volume button. This opens the Recording Control window.

Look for the Microphone column. At the bottom of this column, there may be a button labeled “Advanced”.

If the Advanced button is not present, click the Options menu and choose “Advanced Controls”. The Advanced button should appear.

Click the Advanced button. This will open the Advanced Controls for Microphone window


and check "Mic Boost" or "20 dB Boost" (the name varies from computer to computer?some computers do not have this setting).

Make minor adjustments in the classroom microphone volume percent as needed, but try not to exceed 50%.

If your web cam or computer has a built-in microphone, try using that microphone instead of your headset’s microphone.

Update the sound drivers on your computer. On Windows PCs, the automatic Windows Update service does not always find the most recent drivers; you may need to search for drivers yourself.







  I hear echoes or clicking sounds when someone else in the classroom talks.

Do the echoes or clicking sounds occur with all other users, not just a specific user?

YES: Your microphone needs adjustment. Try these steps:

Turn off sound mixers

If another user hears a loud echo when you talk, you may have a "stereo mixer," or other sound device, turned on. These devices interfere with your voice.

To turn off stereo mixers or other sound devices, please follow these steps:

1. Open the Recording Control window (Windows only)

1. Open the “Sound and Audio Devices” control panel.

2. Click the Audio tab.

3. In the “Sound recording” section, click the Volume button. This opens the Recording Control window.

2. From the Options menu, click Properties. The Properties window shown below will pop up.




3. Make sure Recording is checked (not Playback).

4. In the list at the bottom, make sure all items are checked. The items in this list vary from computer to computer?just make sure all items are checked.

5. Click OK. This closes the Properties window.

6. Now back on the Recording Control window, it should appear as shown below.





7. Make sure (1) "Mute all" is not checked, and (2) "Select" is checked only under the Microphone column. Step 2 in the picture is critical: Remove checks from everything except the Microphone. (Note: Depending on your computer, "Mute all" may not appear; if so, ignore step 1.)

8. Close the Recording Control window.

If someone else hears a loud echo when you talk, please check this step carefully.

Turn off extra microphones

Multiple microphones picking up your voice cause serious sound problems, including echoes, clicks, and humming noises. If another user tells you he/she is hearing these kinds of noises when you talk, please check your microphone setup.

1. Many webcams have a built-in microphone. When the webcam is installed, the installation software often sets the webcam’s microphone as the system default microphone. Then, when you plug in your headset, you have another microphone?bad news!

2. Some notebook computers have a built-in, or internal, microphone. If you plug in a headset microphone, many?but not all?computers disable the computer’s internal mic automatically. If the internal microphone is not disabled automatically, it counts as an active microphone, and it interferes with your headset mic.

3. In most cases, your headset mic will give the best sound quality, so try to disable all other microphones, as follows (Windows only):

1. Open the Sound and Audio Devices Properties control panel.

2. Click the Audio tab.

3. In the “Sound recording” section, find the “Default device” list. Choose the item that corresponds to your computer’s sound card. It will usually be named something like Realtek, SoundMax, SigmaTel, and so on. The key is to choose the item that is not your webcam.

4. Click the Voice tab.

5. In the “Voice recording” section, repeat the “Default device” selection you made above.

6. Click OK to close the control panel.



Adjust the microphone volume settings
1.  Lower the microphone volume percent in the classroom to less than 50%.

2. 
In the classroom, right click your mouse, and then click the microphone icon. Lower the Flash Player microphone volume to less than about halfway.

3. The "Reduce Echo" setting in the Flash Player window tends to have very little effect, but you can experiment with it on and off. Turning it on will lower your speaking volume slightly.

4. At this point, your voice will probably be too quiet. To increase volume, Open the Advanced Controls for Microphone window (Windows only)

1. Open the Recording Control window, Open the Recording Control window (Windows only)

1. Open the “Sound and Audio Devices” control panel.

2. Click the Audio tab.

3. In the “Sound recording” section, click the Volume button. This opens the Recording Control window.

2. Look for the Microphone column. At the bottom of this column, there may be a button labeled “Advanced”.

3. If the Advanced button is not present, click the Options menu and choose “Advanced Controls”. The Advanced button should appear.

4. Click the Advanced button. This will open the Advanced Controls for Microphone window.


and check "Mic Boost" or "20 dB Boost" (the name varies from computer to computer?some computers do not have this setting).


5. Make minor adjustments in the classroom microphone volume percent as needed, but try not to exceed 50%.

Do the echoes or clicking sounds occur only when a specific user talks?

YES: The problem is probably with the other user’s microphone or sound settings. Please ask the other user to review this FAQ.



  I can't hear anything in the classroom.

Try these simple steps first:

1) First check your headset. If the headset has a volume control, check that it is turned up.

2) Check that the headset is plugged in to your computer properly.

3) If your headset uses batteries, make sure they aren't dead.

4) Check your sound isn't turned off in the sound controller of your computer. From the Start menu, choose Control Panel > Audio Devices > Volume Control. There is sometimes a mute box?make sure there are no checked boxes (other than "Microphone"--a muted microphone does not mean a microphone turned off).

5)Log out of the classroom, and log in again. This usually solves most problems with the sound.



  I can't speak in the classroom when I press microphone .

Try these 3 simple steps first:

1) Check that the microphone is plugged in to your computer properly.

2) Check your sound isn't muted in the sound controller of your computer. From the Start menu, choose Control Panel > Audio Devices > Volume Control. There is sometimes a mute box?make sure there are no checked boxes. (It is OK for the microphone to be muted--this means that you won't hear your own voice in your headphones.)

3) Log out of the classroom, and log in again. This usually solves most problems with the sound.

If those steps fail, here are some more things to keep in mind:

Make sure your headset is plugged in. One cord from the headset should be plugged into your computer's microphone jack; the other cord should be plugged into the headphones jack.

Make sure your computer's microphone is not turned off. Open your Volume control panel, and check the Master Volume and Microphone sections.
Also, if your microphone has a hardware "on/off" switch, make sure it is on.

Make sure the microphone (TALK button) is switched on in the classroom. When the microphone is on the icon appears green.

To speak in the classroom, click and release the TALK button ( the microphone icon turns to green). When you are finished talking, click the button again.

When you first enter the classroom, the teacher will greet you. This is a good chance to do a quick microphone test, so please reply to the teacher's greeting. Adjust the microphone volume up or down using the slider (lower left corner of the classroom window), as needed.

Close other Internet pages (other than the classroom). Pages that play sounds may interfere with the classroom software.










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